Faculty and Staff Registrar Information

Overview

It is our hope that the information below will assist faculty in answering their most frequently asked questions. Faculty who have additional questions or concerns can contact the Office of the Registrar for additional support.

Our contact information is available here.

In most cases faculty of record in a given course will access Banner Self Service (Available through Inside Track) to enter grades, view classroom locations, and view class lists.

(Click to enlarge)

To access Banner Self-Service:

Go to
Log in with your username and password
Go to the three bars (main menu) on the top left of the page
Go to Employees
Go to the Self-Service (Faculty/Advisors) card
Click on Faculty Self-Service
Then, choose your selection from the Faculty Services Dashboard
(Click to enlarge)

Class Lists are available to faculty, with real-time changes, in Banner Self Service (Available through Inside Track).

(Click to enlarge)

To access Banner Self-Service:

Go to
Log in with your username and password
Go to the three bars (main menu) on the top left of the page
Go to Employees
Go to the Self-Service (Faculty/Advisors) card
Click on Faculty Self-Service
Then, choose Class List from the Faculty Services Dashboard

(Click to enlarge)

You will be presented with a list of classes for which you are the assigned instructor. You can filter this list to a specific semester using the "All Terms" drop-down.

(Click to enlarge)

Once you have located the CRN for which you would like to obtain the class list, double-click on the Enrollment Count for that course.
Click on Export in the upper right corner to generate the class list as a spreadsheet.
Click on Print in the upper right corner to print a copy of the class list, or to print to PDF.

(Click to enlarge)

If you have any difficulty viewing your list or do not see the classes and/or students you expect to, please contact us. Faculty should review their lists weekly during the first month of classes to ensure accuracy.

Faculty should notify the Office of the Registrar within 24 hours if they notice the following:

A student is sitting in class who does not appear on the class list
A student is on the roster but has not attended class
A student stops attending class and is deemed to have withdrawn from the course

Faculty may submit grades online through Banner Self Service (Available through Inside Track).

(Click to enlarge)

To access Banner Self-Service:

Go to
Log in with your username and password
Go to the three bars (main menu) on the top left of the page
Go to Employees
Go to the Self-Service (Faculty/Advisors) card
Click on Faculty Self-Service
Then, choose Faculty Grade Entry from the Faculty Services Dashboard

(Click to enlarge)

The Faculty Grade Entry screen will open in a new window. You will see a list of classes for which you are the assigned instructor, under the heading My Courses.

(Click to enlarge)

To enter grades for a given CRN, click anywhere on the row for that CRN. A list of registered students will then expand below the list of CRN's, under the heading Enter Grades.
Click on the Final Grades drop-down next to each student to enter the student's grade.
You can also review a student's Student Profile page by clicking on he student's name.
Use the up and down arrows between My Courses and Enter Grades to expand and collapse the lists.
Once you enter grades, or if you need to leave and come back, be sure to scroll to the bottom of the page and click save in the lower right corner because it will time out.

(Click to enlarge)

For technical support please contact us.

Please note, faculty are expected to submit grades no later than 72 hours after the final exam. This deadline may be different for graduate programs.

Academic Advisors can use Banner Self-Service (available through InsideTrack) to view a listing of their advisees, and to review individual advisees’ student profile information.

(Click to enlarge)

To access this information:

Go to
Log in with your username and password
Go to the three bars (main menu) on the top left of the page
Go to Employees
Go to the Self-Service (Faculty/Advisors) card
Click on Student Advisor Self-Service
This will open the Advisee Search page in a new window.

(Click to enlarge)

To bring up a specific advisee, select the applicable term, then search for the student by name (recommended), student ID, or student email.
When searching by name, the drop-down list of search results will update dynamically as you enter the last name.
Once the advisee you are looking for has appeared in the drop-0down list, click on the student's name, then click on View Profile.

(Click to enlarge)

From the Student Profile page, you can access your advisee's academic transcript, link to the dynamic schedule search and registration history using the menu on the left.

Courses are available in Canvas 30 days prior to the start of the semester. (45 days prior for Wurzweiler Courses).

Attendance Verification Policy
August 2022

BACKGROUND
�鶹��ýӳ�� is obligated by New York State and Federal rules to report accurately on the number of students who are not only registered for but also attending all classes by the third week of classes. Failure to do so creates serious problems:

Student financial aid status
The University’s reporting to the National Student Clearinghouse (automates reporting to the US Department of Education’s National Student Loan Data System and the guaranty agencies, lenders, and servicers of private student loans)
Retention rate of programs
US News ranking of the undergraduate programs
Lack of intervention to provide support for students who may be in trouble early in the semester
Financial penalties for students who do not withdraw from a course or program in time

POLICY
All �鶹��ýӳ�� faculty will participate in the attendance verification process once each semester. Beginning in fall 2022, all undergraduate faculty will receive an email (and reminders) requesting reports on attendance in their classes during the third week of the semester. Graduate faculty will not participate during fall 2022; further planning for graduate school participation will take place during the fall semester.

If a faculty member does not submit a report by the end of the reporting period, the faculty member’s dean will be notified and will have an opportunity to speak with the faculty member. At the end of the eighth week of the semester, deans will submit to the Provost a list of faculty who did not participate in attendance verification.

Students who do not attend course(s) for which they are enrolled will be identified by the individual faculty members as Never Attended through an attendance verification process conducted each semester. The process will take place during the 3rd week of the semester. Students identified as Never Attended in all of their course(s) may be administratively dropped from their courses.

How to Log on to DegreeTrack for Advisors

Go to
Log in with your username and password
Go to the three bars (main menu) on the top left of the page
Go to Employees
Go to the Self-Service (Faculty/Advisors) card
Click on Student Advisor Self-Service
Enter student ID or student name and click view profile
On the left side, click on DegreeTrack

DegreeTrack User Guide for Faculty and Staff

How to Process Exceptions in DegreeTrack